FAQs • Cabot Parks & Rec, AR • CivicEngage

What can I expect when I arrive?: Once you have reserved your event, you will meet with our Event Center Manager to discuss the setup and needs of your event. When you arrive, all tables, chairs and other amenities will be staged according to the approved plan.

▼
Veterans Park Event Center

1. How much does it cost to rent a room?: Rates vary based on the day of the week, size of the room and non-profit affiliation. A complete list of pricing is available online or contact Summer Allison by email or at 501-605-1506 or to book your reservation.

2. What size event can your facility hold?: The event center can hold a small meeting of 20 people or accommodate a 400-seat fundraiser.

3. When is the payment due?: A $250 Security Deposit is required to reserve a date in addition to half the cost of the room rental. The remaining balance is due one month prior to the event. We accept cash, check, and all major credit cards.

4. Do you have a list of preferred caterers?: No, to tailor your food to your event and budget, you may use a caterer of your choice. However, we ask that all caterers be licensed by the Arkansas Department of Health.

Yes, we have a full catering kitchen with:

6. What is the process for booking an event?: Once the security deposit has to be paid and the date reserved, you will need to fill out an Event Center Rental Contract and schedule a meeting to plan the layout of the event with our Event Center Manager. In addition, if planning to use our sound or visual equipment, we require a run through one week prior to the event.

7. What can I expect when I arrive?: Once you have reserved your event, you will meet with our Event Center Manager to discuss the setup and needs of your event. When you arrive, all tables, chairs and other amenities will be staged according to the approved plan.

8. What audio/visual amenities are available with my rental?: We have a projector screen in each one of our rooms that works through Apple TV or with an HDMI port. We also have 3 handheld, wireless microphones and a podium. We can also play sound through AUX cord, Bluetooth (device must be kept in the sound room to ensure signal), DVD, and CD. Anyone planning to use our audio or video equipment must schedule a sound test one week prior to the event.

9. What do I need to do before I leave?: You will need to remove all decorative items. You will also need to remove any trash from the event and tidy the kitchen area if used. We provide trash bags and a dumpster. We will handle all clean-up of our tables, chairs, etc.

We have two sizes of tables available:

Round tables
- Seat: 8 to 10 people
- Size: 6-foot round
- Total tables available: 60
Rectangular tables
- Seat: 12 to 14 people
- Size: 6-foot by 30-inch
- Total tables available: 40

11. How do I reserve a room and date?: Contact our Event Center Manager, Summer Springer, at 501-605-1506 or email her. The Veterans Park Event Center requires half total reservation (including the $250 Security Deposit) be paid at the time of the booking. The remaining balance is due one month prior to your event date or can be paid in installments. There is a $250 security and cleaning deposit with all reservations. This deposit is 100% refundable as long as all client duties are fulfilled and there is no damage made to the facility.

12. Can we hang decorations (i.e., art or banners) in our room?: Nothing can be hung from the ceilings. If items need to be hung on the walls, they must be hung by command hooks or similar items that will not damage the paint.

14. Do you provide silverware, plates, or glassware?: No, we do not provide silverware, plates or glassware.

15. Will we have to set up or tear down our tables and chairs?: No, the Veterans Park Event Center staff will have your room set by 8 a.m. the day of your event and will restack the tables/chairs after the event.

16. Is internet access available?: Yes, the event center has complimentary Wi-Fi for our tenants.

17. What if there are complications during the event?: In the event of an unexpected complication, the highly capable staff of the Veterans Park Event Center will be present to assist in any way that they can. An Event Center Coordinator is present during every event.

18. Can we use sparklers or fireworks at the event center?: All fireworks are strictly prohibited.

19. Can we use glitter and confetti?: While festive, glitter and confetti can be a problem for other guests at the Event Center. No glitter or confetti is allowed.

20. How long do I have the room?: The Event Center is rented in a consecutive 6 hour time window of clients choosing.

21. Is the event center accessible to individuals with disabilities?: The Veterans Park Event Center meet Americans with Disabilities Act (ADA) accessibility guidelines.

22. Is there a deposit for the room? Is the deposit refundable?: The Veterans Park Event Center requires half of the room rental fee to be paid at the time of the booking and the other half is due the month prior to your event. There is a $250 security/cleaning deposit due at the time of booking in addition to half of the room rental. If no damage is made to the facility, the security deposit will be refunded after the event to the Event Center Manager's discretion.